Time Management is all about managing yourself in time economic mode. In this uniquely designed Training Program people learn effective time management strategies such as goal setting, prioritisation and how to beat procrastination. There are topics that apply to some people more than others such as ‘effective delegation’ and ‘managing meetings’. We want you to get the most out of your time spent in class (this is a Time Management course after all) so you’ll be able to tell the trainer which lessons are most important to you, and they will cover those topics in more detail.
Most of us have, at one time or another, felt daunted and overwhelmed by the number of tasks and commitments that have been pushed in our direction. The key to tackle situations is effective time management.
Understanding, identifying and defining your long-term goals is the very first step for an effective time management. With the broader goal in the background, you can now set your short-term goals that will effectively lead you to achieving your cherished long-term goals in your life. Managing time well enables you to be in control of your life, it allows you to act on situations rather than react to situations.
When reacting to situations you are ill-prepared and under stress so your action is far from your optimal capacity. Whereas when you act on situations, it is well-planned and allows you to function at your highest level.
At the heart of time management is an important shift in focus: Concentrate on results, not on being busy. This is a one of the most important time management skills. Many people spend their days in a frenzy of activity, but achieve very little because they are not concentrating on the right things. According to the Pareto Principle, or the ‘80:20 Rule’, typically 80% of unfocused effort generates only 20% of results. The remaining 80% of results are achieved with only 20% of the effort. By applying the skills taught in the Time Management Workshops, you can optimise your efforts to ensure that you concentrate as much of your time and energy as possible on the high payoff tasks.
- Set SMART goals
- Priorities effectively - do the right things first!
- Understand how to apply the 80:20 rule
- Categories tasks using the Urgent/Important Matrix
- Managing Email
- Plan strategically
- Gain lasting skills to tackle procrastination
- Handle high pressure, crisis situations with ease
- Learn to organize the work space for efficiency and productivity
- Master when and how to delegate for maximum productivity
- Set daily rituals for better productivity
- Gain insightful skills to better manage meetings and keep them on track
- Discover alternatives to in-person meetings
Time Management Training Course Outline : MOD I
- Time Management Training Course - Lesson 1: Goal Setting
- The Three P's
- SMART Goals
- Prioritizing your goals
- Time Management Training Course - Lesson 2: Prioritizing your Time
- The 80/20 rule
- The Urgent versus Important Matrix
- Time Management Training Course - Lesson 3: Planning Wisely
- Creating your Productivity Journal
- Maximizing the power of your productivity journal
- The Glass Jar: rocks, pebbles, sand and water
- Chunk, block and tackle
- Ready, Fire, Aim!
- Time Management Training Course - Lesson 4: Tackling Procrastination
- Why we procrastinate
- Nine ways to overcome procrastination
- Eat that frog!
- Time Management Training Course - Lesson 5: Crisis Management
- When the storm hits
- Creating a plan
- Executing the plan
- Lessons learned
- Time Management Training Course - Lesson 6: Organising your Workspace
- Managing workflow
- Dealing with e-mail
- Using calendars
Time Management Training Course Outline: MOD II
- In Addition to MOD I
- Time Management Training Course - Lesson 7: Delegating Made Easy
- When to delegate
- To whom should you delegate
- How should you delegate
- The importance of full acceptance
- Time Management Training Course - Lesson 8: Setting a Ritual
- What is a ritual?
- Ritualising sleep, meals, exercise
- Examples of rituals
- Using rituals to maximise time
- Time Management Training Course - Lesson 9: Meeting Management
- Deciding if a meeting is necessary
- Using the PAT approach
- Building the agenda
- Keeping things on track
- Making sure the meeting was worthwhile
- Time Management Training Course - Lesson 10: Alternatives to Meetings
- Instant Messaging and chat rooms
- E-mail Lists and online groups.